Notion is a flexible all-in-one workspace for organising tasks, projects, and documents, making it ideal for teams that need both project management and knowledge sharing.
Highly customisable workspaces for tasks, documentation, and collaboration.
Database-driven project management that adapts to different workflows.
Seamless integration with note-taking, wikis, and automation tools.
Notion stands out as a hybrid project management and documentation tool, making it a strong contender for teams that value flexibility. Unlike traditional project management software, Notion allows users to structure their workflow however they see fit—whether as Kanban boards, to-do lists, or detailed databases.
If your team frequently documents processes, shares meeting notes, or manages knowledge bases, Notion’s rich-text capabilities and interconnected databases offer a huge advantage. It eliminates the need for separate tools for task management and documentation, creating a unified workspace.
One of Notion’s biggest strengths—customisation—can also be a drawback. Unlike traditional project management software with predefined workflows, Notion requires manual setup to tailor it to your needs. If your team prefers structured, ready-to-use project management solutions, tools like Asana or ClickUp may be better alternatives.
For large teams handling complex projects, Notion can sometimes feel too unstructured, especially for projects requiring detailed task dependencies, Gantt charts, or workload balancing. While it integrates with external tools, it lacks native advanced project tracking features found in ClickUp or Asana.
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15 years experience
1,500 marketers trained since 2015
Exited 6 companies
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Notion is a flexible all-in-one workspace for organising tasks, projects, and documents, making it ideal for teams that need both project management and knowledge sharing.
Find and fix what’s slowing your team down. This free scan assesses your marketing, sales, and automation setup, giving you clear recommendations to improve efficiency and eliminate bottlenecks.
Free up a full day every week to focus on growth. We'll fix the systems, tools, and workflows holding your team back.