.avif)
Notion is a flexible all-in-one workspace for organising tasks, projects, and documents, making it ideal for teams that need both project management and knowledge sharing.
Highly customisable workspaces for tasks, documentation, and collaboration.
Database-driven project management that adapts to different workflows.
Seamless integration with note-taking, wikis, and automation tools.
Notion is a flexible all-in-one workspace for organising tasks, projects, and documents, making it ideal for teams that need both project management and knowledge sharing.
I test every tool myself before recommending it. Some links are affiliate links—if you buy, I may earn a small commission at no extra cost to you. Learn more.
Notion stands out as a hybrid project management and documentation tool, making it a strong contender for teams that value flexibility. Unlike traditional project management software, Notion allows users to structure their workflow however they see fit—whether as Kanban boards, to-do lists, or detailed databases.
If your team frequently documents processes, shares meeting notes, or manages knowledge bases, Notion’s rich-text capabilities and interconnected databases offer a huge advantage. It eliminates the need for separate tools for task management and documentation, creating a unified workspace.
One of Notion’s biggest strengths—customisation—can also be a drawback. Unlike traditional project management software with predefined workflows, Notion requires manual setup to tailor it to your needs. If your team prefers structured, ready-to-use project management solutions, tools like Asana or ClickUp may be better alternatives.
For large teams handling complex projects, Notion can sometimes feel too unstructured, especially for projects requiring detailed task dependencies, Gantt charts, or workload balancing. While it integrates with external tools, it lacks native advanced project tracking features found in ClickUp or Asana.
Best for:
ClickUp is an all-in-one productivity and project management tool that helps teams collaborate, automate workflows, and manage tasks efficiently.
Monday.com is a flexible work operating system that combines project management, CRM, and team collaboration into a highly customisable platform for businesses of all sizes.
Asana is a structured project management tool designed for teams that need clear workflows, task dependencies, and detailed progress tracking.
Article continues below.
Watch the free course and follow the 3 marketers while they each execute 6 experiments. See the tactics they use and the results they get.
Free course
45 min
English, Dutch
One tested tactic and a quick win in your inbox every Wednesday.
3-min read
Implement the same day
A digital workspace lets teams ship faster and hunt for information less. This guide compares the front-runners and shows which setup suits your stage of growth.
Read tool guide
Personal productivity tools help individuals stay focused, manage distractions, and optimise their workflow for better efficiency and time management.
Read tool guide
Collaboration and feedback tools help teams brainstorm, review work, and share input efficiently, making teamwork smoother and more productive.
Read tool guide
Pick the project-management platform that keeps every task, timeline, and teammate aligned so your campaigns launch on time and nothing slips through the cracks.
Read tool guideAutomate repetitive tasks and streamline processes with powerful workflow tools. Reduce manual work, improve efficiency, and create scalable automations that keep your business running smoothly.
Read tool guide
.png)
.svg.png){kind=icon}
