The verdict
If several people hand work to each other, and you need to answer who owns what and what is late, pick Monday.com. A board and a dashboard put the status on screen, so status meetings shrink.
If you mainly need a quick, trusted list for yourself, with a few shared projects, pick Todoist. It takes minutes to start and does not need a rollout.
A simple test is whether you need views such as timelines, dashboards or automations. If yes, Todoist will feel thin. If no, Monday.com will feel heavy, cost more as seats grow and take longer to set up. For a solo founder or a team of three, I'd pick Todoist.
Side by side
| At a glance | ||
|---|---|---|
| Starts at | $9/mo | |
| Free plan | Yes | Yes |
| API | Yes | Yes |
| MCP server | Yes | Yes |
| Links |
Plans and pricing
Monday.com
- FreeFree
- Basic$108/yr/seat
- Standard$144/yr/seat
- Pro$228/yr/seat
Todoist
- BeginnerFree
Who each is for
Choose Monday.com if…
Pick Todoist if you are a founder, freelancer or small team that wants one place for tasks and a fast way to add them. Quick Add, recurring due dates and filters such as all priority-one tasks due today are the heart of the product. Workspaces keep team work apart from personal work.
It lists more than 80 integrations and has a REST API, webhooks and a hosted MCP server. There is a free plan for individuals, so you can test whether it holds for your use.
Once you need resource planning, dependencies or detailed reporting, you will feel the limit, and a tool like Monday.com, ClickUp or Asana is the better fit.
Choose Todoist if…
Pick Monday.com if you are a cross-functional B2B or marketing team coordinating many moving parts. It replaces spreadsheets and scattered task lists with boards that give every piece of work an owner, a status and a date.
The free plan covers up to two seats. Timeline and Gantt views, guest access and larger automation limits sit on paid plans, so count everyone who needs to edit. Advanced automations and notifications take some digging, so plan an onboarding period and start from a template.
It has a GraphQL API and an MCP integration for connecting AI agents. Skip it if all you need is basic task tracking.
Other options worth a look
Organise team projects, tasks and workflows using focused task-centric lists, boards and timelines.
Brings tasks, documents, goals and time tracking together in one workspace with flexible views for your team.
Tracks work hours across projects with timesheets, invoicing, and reporting for freelancers and agencies.
Automatically transcribes and summarises your meetings directly into your Notion workspace for teams.