Gmail vs Microsoft 365

Two Tech stack tools side by side: what each does, what it costs and who it suits.

The verdict

On the data we hold, Gmail comes out ahead. Here is why, point by point.

What the data says

Free (personal Gmail)Free with a personal Google account.Free
Google Workspace StarterGmail with your own domain, 30 GB per user; the Workspace business plan.€6.80/mo/seat
Google Workspace Standard2 TB per user.€13.60/mo/seat
Google Workspace Plus5 TB per user.€21.10/mo/seat

Microsoft 365 Business BasicWeb and mobile Office apps, Teams, Outlook email and 1 TB OneDrive storage per user; up to 300 users.$84/yr/seat
Microsoft 365 Business Standard with CopilotAdds desktop Office apps and Copilot in Word, Excel, PowerPoint, Outlook and Teams.$282/yr/seat
Microsoft 365 Business Premium with CopilotAdds identity, device and threat security, and sensitive data protection.$384/yr/seat

Prices as the vendors list them. They change often; the final price is on their sites.

Solo founders and small B2B teams on Google Workspace who want reliable business email on their own domain, sitting next to Calendar, Drive and Docs.

A small or mid-size business that wants one licence for Office apps, business email, Teams and cloud storage, and is not tied to Google Workspace.

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