Gmail vs Notion

Two Tech stack tools side by side: what each does, what it costs and who it suits.

The verdict Side by side Plans and pricing Who each is for Other options

The verdict

On the data we hold, it's close: neither pulls ahead on features, a free plan or AI access. The choice comes down to how you work.

What the data says

Both have a free plan, so you can try each before you pay.
Gmail starts lower, at €6.80/mo against €9.50/mo.
Both have an API and an MCP server, so either works with AI employees.
In our Tech stack ranking, Gmail places 22 and Notion 31 of 72.

Side by side

Gmail and Notion compared
At a glance	Gmail	Notion
Starts at	€6.80/mo	€9.50/mo
Free plan	Yes	Yes
API	Yes	Yes
MCP server	Yes	Yes
Links	Visit	Visit

Plans and pricing

Gmail

Free (personal Gmail)Free with a personal Google account.Free
Google Workspace StarterGmail with your own domain, 30 GB per user; the Workspace business plan.€6.80/mo/seat
Google Workspace Standard2 TB per user.€13.60/mo/seat
Google Workspace Plus5 TB per user.€21.10/mo/seat

Notion

FreeFree forever for individuals; limited blocks for teams of 2 or more, 10 guests, 7 days page history.Free
PlusFor small teams, with unlimited blocks and file uploads and 30 days page history.€11.50/mo/seat
BusinessIncludes Notion Agent, AI meeting notes, enterprise search, SAML SSO and 90 days page history.€23.50/mo/seat

Prices as the vendors list them. They change often; the final price is on their sites.

Who each is for

Choose Gmail if…

Solo founders and small B2B teams on Google Workspace who want reliable business email on their own domain, sitting next to Calendar, Drive and Docs.

Visit Read the review

Choose Notion if…

Small and growing teams that want one place for documents, wikis, databases and light project management, and are willing to set the structure up themselves.

Visit Read the review

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